Cost Centres

Adding Cost Centres

Cost Centres in Clarity365 allow your company to track your finances more specifically and allows you to assign expenses to individual sections of your company. This is usually done for accounting purposes and to allow you to break down where your finances are being directed and how efficient your departments are performing.

To add a cost centre to Clarity365 please follow these instructions:

1. Navigate to Main Navigation > Administration > Cost Centres - you will be directed to a summary of your current cost centres where you can view the current employees assigned to any individual cost centre or delete any redundant cost centres

2. Select the New Cost Centre sub tab

3. Enter a description of the cost centre - this will be used to name the cost centre so you may wish to use the name of the department you are wanting to track with a cost centre

4. Enter a cost centre code

5. Click Save - this will save the cost centre in Clarity365 and you will be prompted to add users to the cost centre

6. Using the tick boxes select the users you wish to include in the new cost centre - please note all available users will be automatically selected, please untick any users you do not wish to associate with the cost centre you are creating

7. Click Save to assign these users to the cost centre and you will be brought to the Cost Centre Summary where you will be able to view your new cost centre

 

Adding a user to an existing cost centre

In Clarity365 you are able to add users to a cost centre that already exists. To do this please follow the instructions below:

1. Navigate to Main Navigation > Administration > Cost Centres

2. Select the edit icon (a clipboard and pen icon) - this will bring up a pop-up that shows the details of the cost centre

3. You may edit the description and code for the cost centre - you will need to click Save for these changes to be recorded in Clarity365

4. Select the Assign Extra icon to start adding your users to the cost centre - a list of users will show you who is currently available to add to your cost centre

5. Use the + icons to add individual users or click the Add All Users icon to start adding users to your cost centre and the - icons or Remove All icon to delete the users from the cost centre - you must click the Assign icon in order for these changes to save in Clarity365

6. You may remove assigned employees by selecting the edit icon (clipboard and pen icon) next to the relevant cost centre and deselecting the users using the tick box - you must click Save in order for these changes to register in Clarity365

 

Using Cost Centres

Using Cost Centres is simple in Clarity365. Whenever a user inputs an expense, they must select the cost centre to apply the expense too. Users may only select a cost centre which they are currently associated with. If a user cannot see a cost centre it is because they have not been allocated to that cost centre. To add a user to a Cost Centre please see above.

Once an expense has been inputted with a cost centre, that expense will be added to the expenses of that cost centre. This can be viewed in Reporting, which can be found by navigating to Main Navigation > Expenses Management > Manage Expenses and selecting Reporting. The User may filter their search by Cost Centre, GL Code and date to view expenses associated with specific cost centres.

 

 

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