You can add mileage expenses using the Clarity365 app. These will be sent to your approver and will be visible both from the app and desktop versions of Clarity365.
Please note, you must have a wi-fi connection in order to submit an expense. However if you submit an expense while offline, the expense will be saved so that you can submit it once you have an internet connection. For more information regarding offline mode and synchronization, please see our Settings guide by clicking here
Adding a Mileage Expense:
1. Click the Mileage icon on the dashboard
2. Click New in the top right-hand corner of your screen
3. Select the date of the journey
4. Select your vehicle from the drop-down bar
5. Enter the purpose of the journey in the Description
6. You can enter the number of miles you travelled in three ways:
Entering Miles Travelled Using Miles
If you know the exact amount of miles you have travelled, use this method.
1. Choose the Miles tab
2. Enter the number of miles travelled
3. Your expense amount will be calculated automatically, based on the vehicle selected
Entering Miles Travelled Using Origin & Destination
Let Google Maps work out the exact distance travelled from your starting location and end destination
1. Choose the Origin & Destination tab
2. Enter the location your journey started (Origin)
3. Enter the location your journey ended (Destination)
4. Click Calculate Distance, Clarity365 will calculate the miles travelled and generate the expense amount owed
Entering Miles Travelled Using Mileage
Allow Clarity365 to work out your mileage claim from your vehicle's mileage at the start and end of your journey.
1. Choose the Mileage tab
2. Enter the mileage of the car at the start of the journey
3. Enter the mileage of the car at the end of the journey
4. Click Calculate Distance and Clarity365 will generate the amount owed based on the type of vehicle used and miles travelled
7. Enter the payment details.
8. Select Yes to assign the claim to a customer or project. Then fill in the drop down boxes. This will link the current expense to the selected customer or project and allow invoices to be sent bearing the relevant customers.
9. Click Submit to save your expense and send it to an approver for review and authorisation.